Privacy Policy

1. Who We Are

UK Music Archive ("we", "our", "us") operates the website ukchartarchive.co.uk. We are an independent music reference site run by an individual in the United Kingdom.

2. What Data We Collect

We collect minimal data. Here is exactly what we process:

• Server logs: Our web host (IONOS) automatically logs standard technical information — your IP address, browser type, pages visited, and timestamps. This is standard for all websites and is used for security and diagnostics.
• Analytics: We may use basic analytics (such as Google Analytics) to understand how visitors use our site. This collects anonymised usage data.
• Cookies: We use essential cookies only — these are necessary for the site to function. Third-party services (such as Google AdSense or affiliate partners) may set their own cookies; these are governed by their respective privacy policies.
• Contact emails: If you email us, we receive your email address and any information you include. We use this only to respond to your enquiry.

We do not: collect personal data through forms, create user accounts, process payments directly, or sell your data to anyone.

3. Legal Basis for Processing (UK GDPR)

Under the UK General Data Protection Regulation (UK GDPR), our lawful bases for processing are:

• Legitimate interests: Server logs and essential cookies are necessary for the operation and security of the website (Article 6(1)(f)).
• Consent: Non-essential cookies (analytics, advertising) are only set with your consent via our cookie banner (Article 6(1)(a)).

4. How We Use Your Data

We use the data we collect only for:

• Operating, maintaining, and improving the website
• Ensuring the security and stability of our service
• Understanding site usage at an aggregate, anonymised level
• Responding to your enquiries
• Complying with legal obligations

5. Third-Party Services

We use the following third-party services which may process your data independently:

• IONOS (web hosting): Our web host processes server logs. See IONOS Privacy Policy.
• Google AdSense (if active): May use cookies for personalised advertising. See Google Privacy Policy.
• Affiliate partners (Amazon, Spotify): When you click affiliate links, these partners may track the click. See their respective privacy policies.

6. Data Retention

Server logs are retained by our hosting provider in accordance with their standard policies (typically 8 weeks). Email correspondence is retained for as long as needed to address your enquiry, up to a maximum of 12 months.

7. Your Rights (UK GDPR)

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to processing based on legitimate interests
• Withdraw consent at any time (for consent-based processing)
• Lodge a complaint with the Information Commissioner's Office (ICO)

To exercise any of these rights, email us at mark@ukchartarchive.co.uk.

8. Children's Data

Our website is a music reference resource suitable for all ages. We do not knowingly collect data from children under 13. If you believe we have inadvertently collected such data, please contact us and we will delete it.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

10. Contact

For any privacy-related questions or to exercise your data rights, contact us at:

📧 mark@ukchartarchive.co.uk